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III. COMMUNICATION
Cooperation between home and school is essential. Cooperation begins with communication among and between school personnel and parents.
E-mail & voice mail – Voice mail and e-mail are great tools for us to begin to use, but not timely, so if parents have timely information (communication), call office staff so they can pass on the message to the proper person. (E.g. for last minute details such as, telling them that a child is to ride home with a different student etc.) A full schedule with students at any particular time, esp. after lunch, may dictate that teachers do not check their messages until after school; therefore miss a message.
A. MEETINGS
- Home and School Meetings are scheduled.
- Sacramental meetings for parents of students preparing to receive sacraments are scheduled. These meetings are mandatory.
- School Advisory Board Meetings are held once a month.
- Faculty meetings are held every second Tuesday at 2:10 p.m. Children are dismissed at 2:00 p.m. There is no city bus service on these early dismissal days.
B. FAMILY ENVELOPE, BULLETINS, LETTERS
A family envelope is issued the first Friday of the month (unless there is no school on that first Friday and then it will come home on the first Thursday) and contains information from school. The oldest student takes the envelope home to be signed and returned to the school office promptly on the next school day.
C. CONFERENCES
Parent/Teacher/Student Conferences
It is highly recommended that each school plan to have conferences at reporting time at least once a year. These conferences provide the opportunity to discuss and explore various aspects of the student's growth and development. (DSP 5405)
1) Parent/Student/Teacher conferences are held at the end of the first and second reporting quarters.
- Parents may request a conference at any time. All requests must be scheduled in advance and arranged through the school office or teachers. Unannounced parents or other visits for immediate conferences are not appropriate. Teachers are instructed NOT to stop class or supervision of students for short unplanned meetings between 7:40 and 3:05, as they are responsible for students or normally have assignments to attend to during these hours.
- When a teacher or administrator requests a conference with parents, parents are to phone the office to schedule the appointment.
D. REPORT CARDS
- Report cards are issued quarterly. They must be signed and returned to school within ‘Three Days’ of being issued.
1. The Intermediate Report Card - Grades (3-8)
a. The Performance Key is used to indicate the level of achievement in a subject area for the quarter.
1) An ‘X’ indicates that the student is having difficulty in the skill, objective, or behavior. a) Work or performance may be incomplete or inconsistent at times. b) The child may be relying on assistance from the teacher or classmates to perform tasks rather than working independently. c) He/she may seem to avoid learning situations in some areas. d) The child may need extra help at home to accomplish assignments and tasks.
2) If a given skill, objective or behavior is met – no mark will be placed in the space.
Work Habits Key
1) The Work Habits Key is used to indicate concerns involving work habits of the student. The numeral(s), representing specific work habits, will be placed on the subject line if a teacher has a concern(s). The line is left blank if there are no concerns.
2. The Primary Report Card - Grades (K–2)
1) An ‘S’ indicates that the student consistently performs the skill, objective, or behavior. The student seems to understand the skill when he/she is asked or is tested, corrects his/her own errors in written work or group lessons, or demonstrates learning situations by showing he/she has internalized and can work the material presented.
2) A ‘S’ also indicates that the student seems to respect others by words and actions, listens to directions and consistently follows rules, accepts correction, and improves behavior immediately, if a reminder is necessary.
3) A ‘P’ indicates that the student is still developing the skill, objective, or behavior. The teacher may have observed that the student accomplished this skill, objective, or behavior once or twice; but has not observed that the skill is internalized or that the student can consistently work the material over time.
4) A ‘P’ also indicates that the student is developing appropriate behaviors at school.
5) An ‘X’ indicates that the student is having difficulty in the skill, objective, or behavior. a) Work or performance may be incomplete or inconsistent at times. b) The child may rely on assistance from the teacher or classmates to perform tasks rather than work independently. c) He/she may seem to avoid learning situations in some areas. d) The child may need extra help at home to accomplish assignments and tasks.
6) The ‘X’ may also indicate that the student may be displaying inappropriate behavior, which affects peer relationships or learning.
7) A ‘blank box’ indicates that the objective/skill was not assessed during the quarter. The teacher may have begun to introduce the skill, objective, or behavior, but considers it in the developmental stage and it is not ready for assessment.
Most Important: The progress report for grades K-2 is a skills-based, developmental method of communicating the child’s progress over a specific period of time. It does not indicate that the child is an ‘A’ (S) or ‘F’ (X) student, or whether he/she is ‘gifted’ or a ‘failure’.
This progress report is a communicative tool representing a specific nine weeks of the student’s growth and development at school and is noted accordingly.
An ‘*’ by a subject indicates that the performance expectations have been modified to address the learning needs of the student. In the extended curriculum section, the ‘*’ is placed in the proper box. All other areas or disciplines, the ‘*’ is placed in the appropriate quarter number. Parents are to be informed of the ‘*’ (modification) before the report cards are completed and sent home.
E. PROGRESS & MID-QUARTER REPORTS
- Teachers inform parents of any concerns regarding students. Likewise, parents are to communicate information to teachers, which will help the teachers best serve their child/children. Teachers and parents come together in conferences to develop plans of action to help students when appropriate or necessary.
- Mid-quarter reports are issued for grades 5-8. If on this report or on the report card a child receives an “F” or has a “D” average, the probation/suspension policy from extra-curricular activities will be incurred. Note that the probation and suspension sanctions go into effect or are removed on the day mid-quarter grades go home and not the day the records begin to be collected. (See Extra Curricular Probation/Suspension)
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